open games
01 · Today
The app opens on what is happening now.
Today is the first screen every member sees. At the top is the next event, or the one happening right now, with its picture and the member’s own reply. Under it is the season ahead, one card per upcoming event. Then everything waiting on the member: a payment to make, a survey to answer, a forum update to write. Then the chapter’s feed.
- iOne tap on the event at the top opens its page, and on the day it shows the live scoring, the tables or the itinerary.
- iiThe feed holds the chapter’s and the forums’ posts, wins and asks, last night’s photos, birthdays and look backs from past years. The photos a member is tagged in come first, and every card offers two reactions and a comment.
- iiiEach tab shows a count of what is new, and a member who wants less can switch to Simple view: Events, Directory and You.
02 · The forum
A private space for each forum.
Each forum has its own feed, calendar and member list, and only that forum’s members can open them. Members post wins and ask for help, and the replies stay inside the forum. Once a month the app sends every member a short check-in, so the forum knows who is doing well and who could use a call.
- iEach forum has its own moderators. They can pin a post, lock a thread or close it with a final reply.
- iiOnly a forum’s members can read its posts and replies. The chapter office, the Chapter Manager and Quorum cannot. A member of two forums reads both in one feed, and a member of two chapters holds both on one phone.
- iiiForum meetings run from the app: the agenda on the event page with a clock for each section, and the follow-ups handed out at the close.
03 · Messages
Group chats, direct messages and the office, in one inbox.
Announcements, group chats, direct messages and a private line to the chapter office are one inbox, and each group has tools for what it does. Pickleball & Tennis keeps a list of open games, Travel keeps the places members have stayed in any of 209 cities, and a bottle photographed in the Food & Wine group joins the chapter’s wine list.
- iPlan an outing inside the group. When the seats are taken, a waitlist forms in the order people signed up.
- iiChoose how often each group notifies you - every message, mentions only, a weekly summary or muted - and silence a group for an hour from the notification itself.
- iiiPhotos, films, PDFs and documents go with the message, and a group’s WhatsApp history imports with its photos. Moderators run a group from their phone, and the office never reads a direct message.
the chapter’s wine list
places in any city
04 · Photos and film
A photo album for every event.
Every event gets its own album. Photographers upload through a link that expires, with no account needed. Name a face once and every photo of that person, past and future, is filed into the right album. Whole evenings download at full resolution.
- iChapter events are visible to the whole chapter. A forum night’s album is visible only to that forum.
- iiName a member or a spouse in a photo and it appears on their profile, and any member can add photos to a past night from their own camera roll. Face tagging is a switch for the chapter and for each person.
- iiiNo public links. Every album is members only.
an album filling in · the archive behind it
05 · The money
Dues and event fees, paid in the app.
The office sends a payment request from the console, and members pay it on their phone. A retreat can take a deposit that holds the member’s spot, and the cost of a dinner can be split evenly and marked paid over Venmo or Zelle. The office sees who has paid and who has not, with each section’s money kept in its own books on one fiscal year.
- iEach member sees the request on their home screen with a Pay button, downloads the invoice for anything still due, and pays by card, bank transfer or wire.
- iiReminders go out from the console in one press, so the treasurer never chases anyone by hand.
- iiiEvery payment is recorded in books the board can read at any time. A chapter that keeps its books in QuickBooks can connect it, and every request becomes an invoice there too.
the office sees every payment · the member pays from their phone
06 · Spouses and partners
Spouses and partners, the way your chapter runs it.
Some chapters bring spouses and partners to every event and into the chapter’s feed. Others run a partners’ program of their own. Quorum does both. The office chooses, area by area, whether partners see the chapter’s events, directory, photos, groups and circles, or take part in them, and a spouse added to a member forum reads its chat and sees its events. A spouse or partner signs in at the same address and sees what the chapter chose.
- iWhere a chapter wants a partners’ space, The Wing is theirs: their own feed, a partners’ chat across both sections, gatherings members never see and an event builder made for a meetup. Partners answer invitations for the whole household.
- iiThe Mahjong group keeps a list of tables: post one at your house or take a seat at someone else’s, and when a table needs a fourth the app tells the players who fit. Partners play in Pickleball & Tennis the same way.
- iiiIn common shows the partners who share a club, a school, a cause or a town, with Plan a meetup on every card. The Planner counts the households in the same place on a trip, a camp or a ski week, naming them only when both have shared.
the Wing
mahjong tables
pickleball games
07 · Travel
Plan a week away in an afternoon.
Pick a city and the retreat planner drafts the whole week from a library of 209 cities and 7,149 hotels and restaurants we have checked: the best hotels first, the top restaurants spread across the nights, and each day’s stops close enough to walk. Once the trip is on the calendar, members get a day-by-day itinerary, an arrivals board where they can offer or ask for a ride from the airport, and on the trip the event page is the day itself: the plan hour by hour, your room and its door code, the weather and a card for the flight day. If two members happen to be in the same city the same week, the app tells them both.
- iSwap, edit or reorder any stop. Add a city that is not in the library.
- iiOne tap turns the plan into a real event with RSVPs on the chapter calendar.
- iiiSharing your travel is optional, and your name is shown only if you allow it.
the retreat plan · two members in the same city behind it
08 · The archive
Every past season, in the app from day one.
The feed scrolls past today into the chapter’s own history: past seasons with their covers, day chairs and headcounts, on-this-day cards that bring back an evening from another year, and birthdays in a frame the chapter can sign. Chapters have arrived with decades of history and kept all of it.
- iBack in time jumps the feed to any year, and a member who joined this season can keep the feed to their own years.
- iiAnniversaries name their day chairs, and who was there.
- iiiSeasons import intact: thousands of RSVPs, whole photo libraries.
09 · The console
The office runs the chapter from one console.
Roster, events, money, surveys and prospects in one console, with each officer seeing only their part. QuorumAI, the console’s assistant, answers questions about the chapter’s records in plain words and makes a change only after an officer approves it. Event emails go to the day chairs for approval before they are sent to everyone. Every change an admin makes is logged.
- iRecurring events, scheduled emails and attachments are set up once.
- iiSee the app exactly as a member sees it: read only, logged, and only for thirty minutes at a time.
- iiiEvery send confirms with the count of people it reaches, and every email keeps a delivery report.
Each officer sees their own part of the console and nothing else. Members never see it at all.
